Google Workspace

Connect Zenflow Work to Google Suite (Gmail, Calendar, Google Drive) to read, draft, and send emails autonomously; read events, check availability, and create invites; search, read, create, and organize documents.

Integration requires Zencoder account

Overview

The Google suite integrations let the AI agent interact with your:

• email directly. Search threads, read messages, draft replies, and send emails — all from within a Zenflow task.
• calendar. It can check schedules, find availability, create events, and set reminders — enabling automated meeting prep, scheduling workflows, and time-based task triggers.
• files and documents. Search across Drive, read and create Google Docs, Sheets, and Slides, organize folders, and generate reports, proposals, and summaries.

Permissions

Gmail supports two permission levels:

Permission	What the agent can do
Read only	Search inbox, read email threads, extract information from messages and attachments
Read & Write	Everything in Read only, plus draft emails, save drafts for review, and send messages

Google Calendar supports two permission levels:

Permission	What the agent can do
Read only	Read events, check availability
Read & Write	Everything in Read only, plus create calendar invites, set reminders, and manage recurring events

Google Drive currently supports Read & Write only.

Connecting to Google Workspace

Step 1: Set Up Google Cloud OAuth (once for all integrations)

Google Workspace integrations require OAuth credentials from a Google Cloud project. Follow these steps to create them:

1. Create or select a Google Cloud project

   Go to the Google Cloud Console

   

   Create a new project or select an existing one

   
2. Create an OAuth consent screen

   Go to Create OAuth consent screen or search for OAuth consent screen in the search bar

   

   Click Get started, fill in the required info, make sure to put Audience on a second screen to external

   
3. Add your email as a test user

   Go to the Audience page and add your Google email under Test users.

   
4. Create OAuth client credentials

   Go to Clients, click Create Client, select Desktop app as the application type, give desired na,e, and click Create.

   
5. Copy your credentials

   Copy the Client ID and Client Secret from the created credential. You will need these in the next step.

   

Step 2: Enable required APIs

Enable APIs for corresponding integrations that you want to enable. When opening links, make sure the project is set to the correct one in the dropdown in the top left corner

1. Gmail

   Navigate to Gmail API, click Enable

   
2. Google Calendar

   Navigate to Google Calendar API, click Enable

   
3. Gmail

   Navigate to Google Drive API, click Enable

   

Step 3: Connect in Zenflow

Gmail

1. Open Zenflow Settings

   Navigate to Settings in the Zenflow sidebar (the gear icon at the bottom left).

2. Find Gmail under Productivity

   Scroll to the Productivity section and locate Gmail.

3. Choose your permission level

   Select Read only or Read & Write from the dropdown depending on your needs.

   
4. Click Connect and enter credentials

   Click Connect, paste your Client ID and Client Secret from OAuth client created above, then click Next, enable Gmail API if haven’t done so yet (see Step 2 above) and click Connect

   
5. Choose an account

   You will be redirected to a webpage where you need to select which account you want to connect

   
6. Allow access

   After choosing an account, you’ll be redirected to the access authorization screen. If you’ve chosen Read only your scopes might be different from the screenshot below (it is for Read & Write)

   
7. Integration enabled

   

Google Calendar

1. Open Zenflow Settings

   Navigate to Settings in the Zenflow sidebar.

2. Find Google Calendar under Productivity

   Scroll to the Productivity section and locate Google Calendar.

3. Choose your permission level

   Select Read only or Read & Write from the dropdown depending on your needs.

   
4. Click Connect and enter credentials

   Click Connect, paste your Client ID and Client Secret from OAuth client created above, then click Next, enable Google Calendar API if haven’t done so yet (see Step 2 above) and click Connect

   
5. Choose an account

   You will be redirected to a webpage where you need to select which account you want to connect

   
6. Allow access

   After choosing an account, you’ll be redirected to the access authorization screen. If you’ve chosen Read only your scopes might be different from the screenshot below (it is for Read & Write)

   
7. Integration enabled

   

Google Drive & Docs

1. Open Zenflow Settings

   Navigate to Settings in the Zenflow sidebar.

2. Find Google Drive & Docs under Productivity

   Scroll to the Productivity section and locate Google Drive & Docs.

3. Click Connect and enter credentials

   Click Connect, paste your Client ID and Client Secret from OAuth client created above, then click Next, enable Google Drive API if haven’t done so yet (see Step 2 above) and click Connect

   
4. Choose an account

   You will be redirected to a webpage where you need to select which account you want to connect

   
5. Allow access

   After choosing an account, you’ll be redirected to the access authorization screen.

   
6. Integration enabled

   

What the Agent Can Do

Gmail

• Search — Find emails by keyword, sender, recipient, date range, or label
• Read — Open and read full email threads including attachments
• Draft — Compose new emails or replies and save them as drafts for your review before sending
• Send — Send emails directly (requires Read & Write permission)

Google Calendar

• Read events — View upcoming meetings, attendees, and event details
• Check availability — Find open time slots across your calendar
• Create events — Schedule meetings, add attendees, and set locations or video links
• Set reminders — Create calendar reminders and recurring events

Google Drive & Docs

• Search — Find files and folders across your Google Drive by name, content, or type
• Read — Open and read Google Docs, Sheets, and Slides
• Create — Generate new documents, spreadsheets, and presentations
• Update — Edit existing documents with new content
• Organize — Create folders and move files into structured locations
• Write reports — Generate briefs, proposals, summaries, and formatted documents

Example Use Cases

Gmail

• Draft follow-up emails to prospects after sales calls
• Scan inbox for customer feedback or churn signals
• Compile weekly digest emails from project updates
• Auto-draft replies to common inquiries

Google Calendar

• Prepare meeting briefs by pulling context from calendar events
• Schedule follow-up meetings after sales calls
• Create onboarding calendar events for new hires
• Coordinate content publishing schedules

Google Drive & Docs

• Compile weekly executive briefs from multiple data sources into a Google Doc
• Create proposal drafts from email threads and save to a shared Drive folder
• Build expense reports by extracting data from Gmail receipts into Sheets
• Organize meeting notes into structured folders by team and date

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